Delivery and Postman Management System (DPMS) in CSI India Post

Delivery and Postman Management System (DPMS)

Delivery and Postman Management System (DPMS) in CSI India Post

SHIFT OPEN IN CSI INDIA POST

Go to SAP Logon Type Transaction code ZDOP_Main

DOP MAIN SCREEN –>> Click Staff Scheduling System –>> Click Post Office –>>Click Enter – >> Click Shift Open –>> Give Remarks –>> Click Ok (shift will be opened)

Receipt and Invoicing of Accountable Mail

BAG RECEIVING

Under Accountable Mails Individual menu –>> Click Bag Receive –>>Click The Schedule ID Column –>> Click Enter –>> Enter the BAG Number in the BAG ID Column –>> Enter Weight –>> Click Enter –>> A small legacy bag receive screen will appear–>> Enter From office ID as your RMS/ SORTING name –>> click Receive (likewise receive all the bags received at your office) Finally scroll down and click RECEIVE.

BAG OPENING

Under Accountable Mails Individual menu –>> Enter the BAG ID in the BAG ID Column –>> Click Enter –>> Scan the articles in the article Number column –>> After Scanning all the articles –>> Click Submit.

(Before clicking submit check the physical count of Articles with RL List and confirm )

NOTE: In case any BPCOD/SPCOD/VPL/VPP /INSURED articles has been received for delivery full address and other details should be updated using TCode ZART_UPLOAD.

Go to DPMS Transactions and Reports option from SAP Main screen then select ZART_UPLOAD menu –>> Scan Article Number –>> Select Article Type

If it is BPCOD –>>select Business Parcel If it is SPCOD –>> Select Inland Speed Post If it is VPL –>> select Registered Letter If it is VPP –>> select Registered parcel If it is insured article –>> Registered letter/Parcel

After selecting article type do data entry like name, address, sender pin code then select COD by tick marking it –>> enter E biller ID–>> Enter Amount –>> Click save data. (same procedure for all article types like SPCOD/VPL/VPP)

In case any Insured articles received After modification in Zart_Upload menu it should be verified by Supervisor.

Go to Supervisor Approval menu –>> Click Insured article Verification Menu –>> Click Enter then all Insured articles received will be fetched below –>> select the articles scroll down – >> click Approve.

ISSUE TO POSTMAN (ACCOUNTABLE MAILS)

Under Accountable Mails Individual menu–>> Click Issue to Postman –>> Select Beat ID –>> Click on Article Number Option –>> scan all the articles –>> Finally Click Save button at bottom of screen –>> Click Print Delivery Manifest –>> Delivery Slip of Postman will be generated –>> Take print.

ISSUE TO POSTMAN (e‐ MONEY ORDERS)

Printing of eMOs

Under eMO Mails Individual –>> Click on View/Update Money Order Link –>> Click Enter – >> All the eMOs will be shown there –>> Select e‐Money Order and Click on Print Button to print the eMO.

(After Printing all the eMOs received –>> go for invoicing of eMOs)

Invoicing of eMOs to Postman

Under eMO Mails Individual –>> Click on Invoice to Postman Link –>> Select Beat ID –>> Scan the eMO Numbers –>> Click Enter –>> After scanning all eMOs –>> click Select all –>> Click on Save Button –>> Click Print to Print eMO delivery slip.

SUPERVISOR APPROVAL FOR EMO CASH TO POSTMAN PROCESS

Under Supervisor Approval –>> Click on Supervisor Approval eMO –>> click on enter button –>> Details of all the beats and the total amount of the eMOs issued to the beat will be displayed –>> Select the Beat Number to be approved and click on Approve Button. (data saved successfully message will appear)

PROCESS OF ISSUING CASH TO POSTMAN BY TREASURER

Under Treasury –>> Click on Cash payment to Postman option –>> Click on Enter button– >>All the Beats to which eMOs are invoiced will be displayed –>> Select the Beat ID to be given cash and click on Cash to Postman button.

PROCESS OF TAKING RETURNS OF ACCOUNTABLE ARTICLES

Under Accountable Mails Individual menu –>> Click Postman Return –>> Select Beat ID – >> Click Fetch button –>>select reason for non‐delivery –>> reason type –>> scan the return article number –>> or click Enter (do the same for all return articles) –>> click Save.

PROCESS OF TAKING RETURNS FROM POSTMAN BEAT (eMoney Orders)

Under eMO Mails Individual –>> click on Return from Postman option –>> select the Beat ID –>> Click on Get data button –>>Enter the reason for non‐delivery of the eMOs –>> Scan the eMO number at Non‐Delivery eMO Number column –>> click Enter –>> likewise enter remarks for all return eMOs –>> Click Finish button and summary of eMOs delivered will be displayed –>> click on OK button.

INVOICING ARTICLES TO BOS:

After Rag Receiving and Bag Opening of all accountable articles and after printing of eMOs sort BO articles and go to following steps :

BO INVOICING:

Under BO Delivery –>> Click Issue Articles to Bos –>> Select BO ID –>>Select BO Employee ID –>> Scan Articles in Article Number column –>> after scanning all articles –>> Select all and Click Save button–>> then Print delivery Manifest to send the list to BO.

BO RETURNS:

Under BO Delivery –>>Click BO Article Returns –>> Enter PO ID ( Your SO facility ID) –>> Select BO ID –>> Keep article type all to take all article type returns –>> Click Fetch –>> All the articles invoiced to that BO and returns not taken articles will be displayed –>> In the article Number Column –>> scan the article number delivered –>> select check box of delivered –>> Click Enter –>> Take returns of all delivered articles in the same procedure and finally click Save.

eMO BO INVOICING:

After taking print out of eMOs under View and Update Money Order option Go to following steps:

Under BO Delivery –>> Click Issue eMO to BO –>> Select BO ID –>> Select BO Employee ID – >> Scan eMOs in EMO Number column –>> after scanning all EMOs –>> Select all and Click Save button –>> then Print delivery Manifest to send the list to BO.

eMO BO RETURNS:

Under BO Delivery –>> Click EMO Returned for BO –>> Enter PO ID (Your SO facility ID) –>> Select BO ID –>> Click Fetch –>> All the EMOs invoiced to that BO and returns not taken articles will be displayed –>> In the article Number Column –>> scan the EMO delivered –>> select check box of Payment Done –>> Click Enter –>>Take returns of all delivered articles in the same procedure and finally click Save & Post.

WINDOW DELIVERY

Click Window Delivery for Accountable Mail –>> Scan Article Number –>> Click ID Proof Document combo box and select ID proof type –>> Click ID Proof Number control. & Click PRINT button (article will be treated as delivered)

Issuing Ordinary Mails:

Under Ordinary Mails –>> Issue To Postman –>> Select Beat ID –>> Enter Total No. of Ordinary articles to be issued to that beat –>> Enter Weight of total Articles –>> Enter the taxed amount to be collected by the postman concerned–>> Click Save.

Returns of Ordinary Mails:

Under Ordinary Mails –>> Postman Returns –>> Select Beat ID –>> Click Display Entries –>> Enter count of delivered Articles –>> Enter the value of Postage Collected by Postman in Third column –>> Click Save.

POSTMAN SUBMIT ACCOUNT OR BEAT EOD

After taking all returns of Accountable articles / eMOs/ BO returns:

Go to DOP MAIN SCREEN –>> Click DPMS Transactions and reports –>> Click END OF DAY SUPERVISOR CONFIRMATION (NEW) –>> Select Shift No –>> Select Batch ID –>> Select Beat ID –>> Click Enter –>> all the returns details of the beat will be displayed –>> Scroll down the page and click Save Button.

To see the submit details again →Under Treasury menu → Treasury Submit Account Postman –>> Select beat ID –>> Click Display Summary –>>View the details and close it. After completing all these works

Book VPMO after completing Beat EOD using SAP Main Screen → DPMS Transactions and Reports→ Book VPMO

To receive cash from Postman: Under Treasury menu → Cash Return from Postman

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